Here are the Top 10 astonishing things you have to consider before booking a perfect venue. We understand that finding an ideal venue isn’t easy. You might find yourself wandering around choices like a gorgeous farm, a magnificent ballroom, a charming bistro, or a tranquil stretch of coastline. They are all possibilities. Let’s discover the top surprising tips that will help you have a successful wedding ceremony.

How To Book A Perfect Venue

A successful wedding entails preparation, and one of the first things should be securing a venue. It is the most crucial aspect of any event. On most occasions, other details cannot be coordinated until the venue has been picked, since the venue sets the tone, determines many event-related decisions, and impacts the experiences of your attendees more than any other factor.

“I do!” you said. So, what now? There’s a lot to consider, and a lot will ride on your decision. Let’s walk through the Top 10 astonishing things you need to know to have a Perfect Venue with us.

Assured 5 W’s Of Your Perfect Venue

It is critical to check all of your bases and plan for your best day. Acknowledging the 5 W’s of your event can make the day run more smoothly and give you something to trace back to if you lose sight of where you’re going.

1/ WHO – Who will be at your wedding? Make a guest list, the bride and groom should never underestimate this task, the number of attendees will help you determine how much space you will require for a perfect venue. Remember to have a conversation with your parents early to know how many people they want to invite. This also assists you in breaking down your budget, since certain expenditures are highly dependent on the number of guests you’re inviting.

2/ WHEN – When will this event take place? Date and time of your Best Day? Saturday is usually in high demand for wedding venues since it is the most popular wedding day of the week since many guests have the day off and can come to share the joy with the bride and groom. For this reason, booking a perfect venue for a wedding on Saturday is believed to be more expensive than on other days. You may reserve your wedding venue for the day of the ceremony on a Sunday or Friday night since the prices are lower. Also, we suggest you book a venue at least 8 months ahead of time to give yourself adequate time to arrange other important details.

3/ WHERE – Where is your wedding going to take place? What venue, and where is it located? If visitors come from out of town, where will they stay?  As a thoughtful couple, you might want to check if there is an airport, public transit, or hotel close to the intended location? Take a look at some Vancouver wedding venues to help filter out your options!

4/ WHAT – What elements can be planned before? Get a deal on décor, and discover what unique décor, lighting, or other significant visual pieces are scheduled to be delivered before and after the event. Furthermore, it may seem funny, but someone always forgets the rings! Make sure it’s always on your wedding checklist.

5/ WHY – Why did you choose “this” over “that”?  Everything you do for your wedding must be for a reason. For instance, asking why do you choose one specific perfect venue; is it meaningful to you? The initial impression a guest has of an event is frequently the strongest, which is why a welcoming and upbeat atmosphere is necessary.

You can start preparing for the more detailed elements of your wedding once you have a solid Who, What, When, Where, and Why specified for your Big Day. The earlier the better, so you can begin approaching a venue, the space requirement, and other details.

Stick To Your Budget

Before you get too far into the process of selecting a venue, you should estimate how much you are willing to put into the perfect venue by sitting down with your partner and having a conversation about your budget. Decide how much you and your partner want to spend overall and how much you want to spend on other items like food, entertainment, and the venue itself. Make an allowance for unanticipated costs. According to recent BRIDES’ surveys, newlyweds spend an average of $12,343 to $14,006 on their wedding venue. This price covers any general facility charge as well as food, beverages, and incidentals like tables, chairs, and linens. Your money for a venue might take up 45 percent of your budget.

How To Find The Perfect Venue

There’s a lot to think about when picking a venue for your wedding. However, if you keep all of this in mind when conducting your research, you’ll be able to discover the perfect perfect for your event.

You can check with the local Convention & Visitors Agency about the finest venues that meet your needs. And use
technology to simplify your venue search. Begin your search by visiting venue finder websites (like Cvent, Wedding Spot, Kapow) these webiste’s database is large and up to date prices & informations which allow you to compare and negotiate for perfect venues all in one place.

You may view all of the necessary information about a venue, including as its budget, location, style, and prospective guest count. Making a perfect venue by icking individual services and alternatives to get a pricing estimate. If the venue is within your budget, you may also schedule a viewing appointment.

Ask For Venue Tour

The best way to make sure your venue will work for your event is to request a tour. Ask for a floor plan and a video tour if you cannot get to the venue in person. You want to make sure that the venue looks right for your big event, but while touring the space, you should also look into the functionality of the perfect venue. By touring, you can estimate how much work you are going to have to put into decorating the space, and the venue’s capacity. To be more efficient and speed up the process, you should have a list of questions before taking a tour.

Contract Inclusions

“Getting an official contract with the venue provider is a must because having to change the event venue is probably the last thing you want to see,” says SoftwareHow‘s founder, who hosted a 300-person industry conference.

Make sure you read the contract extremely carefully in order not to spark any budget breakdown when it’s close to your wedding day. While some wedding venues provide furniture rentals, some do not; this may be significant when it comes to financing while designing your ceremony because some locations provide this as a bonus for free, but this is not the case for all places, as others charge a rental price.

Is There A List Of Approved Vendors, Or Am I Free To Use Vendors I Prefer For My Perfect Venue?

Check to see whether the wedding venue has exclusive partnerships with vendors. It is critical to get package details, including food and bar options, as well as a prepared proposal that contains all expenses, so you can truly evaluate what your per-person average cost would be. 48 Studio has a list of amazing venue vendors that you might want to take a look at.

Get The Access to Wifi

These days, a good Internet connection across the venue is essentially necessary. Throughout your event, your guests will expect to be able to check their email, text friends and family, and post to social media. You should check with the host that your perfect venue has a good wifi connection that extends across the entire space.

Insurance For The Perfect Venue

A brief Google search will reveal that tragedies can strike on your wedding day, and you want to ensure that you are protected in the event of any catastrophe. The wedding venue may or may not have appropriate coverage, but still, you must discuss with the venue the sort of insurance required and who is responsible for providing it.  It is frequently extremely affordable and may turn out to be one of the best decisions you ever make. 

Facilities And Services

You should usually choose a venue that is conveniently accessible to everything. The venue may frequently eliminate the facility fee in exchange for a deposit and the cost of catering for each guest. If a venue possesses such matching pieces for your weddings like lines or chairs, you may save a lot of money and time by using what they have, as long as it fits your theme. Furthermore,  you’ll most likely have no idea whether there will be children at your event, or if there will be people with additional special needs. In this case, evaluating recent incidents held by your agency may provide you with some insight.

Choose The Venue That Aligns With Your Vision

Choosing a venue that complements your theme can help your wedding feel more bonded to the venue. Additionally, before you jump in and dedicate yourself to a place, you should research its business practices. Spend some time online reading reviews and researching the venue’s reputation.

If there’s a creative way to make it distinctive, or if there’s a characteristic about the space that might make your vision difficult to realize, let us know! We are happy to share it with you